Dec 10, 2018

Inventory Manager

  • Royal Caribbean LTD
  • CocoCay (Royal Caribbean), The Bahamas
Contract Worker Hospitality & Tourism Inventory Manager

Job Description

Inventory Manager

Perfect opportunities begin at Perfect Day!

Combine your experience and sense of adventure by joining our exciting team of employees in CocoCay, Bahamas. Royal Caribbean Cruises Ltd. is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world. 

Position Summary:

The Inventory Manager Operations should possess a dynamic outgoing demeanor with a passion for delivering industry leading service while demonstrating exemplary skills. This role establishes and drives a positive working environment and focuses on the Guest and Internal Experience while operating with optimum Safety.

This position is responsible for managing all functions related to inventory management including, but not limited to; planning, forecasting, ordering, loading, receiving, storing, inventorying, requisitioning, issuing, and controlling of all Island Hotel and Food and Beverage inventoried and non-inventoried products. Responsible for proper management of the Inventory Organization in order to implement and execute best practices in inventory control procedures and processes as per company’s SQM policies. Responsible for the overall maintenance of all Hotel and Food and Beverage storerooms and for ensuring compliance of USPH regulations and guidelines. Accountable for ensuring cost effectiveness and compliance of target levels. Support the inventory team to fulfill and complete all initiatives related to loading and storing of inventoried items.

Essential Duties and Responsibilities:

All duties and responsibilities are to be performed in accordance with the Company's Safety, Quality and Environmental standards. In accordance with the Company's Service and Etiquette Philosophy program, each employee shall conduct oneself in a professional and courteous manner at all times. This consists of physical and verbal interactions with guests or fellow Island employees, in the presence of guests or in crewmember areas. This position description in no way states or implies that these are the only duties to be performed by the Island employee occupying this position. Employees may be required to perform any other job-related duties assigned by their supervisor or management. All duties and responsibilities are to be performed in accordance with the Company's Safety, Quality and Environmental standards

  • Responsible for managing all inventory functions for Hotel, Food and Beverage inventoried and non-inventoried products.
  • Responsible for managing all essential duties related to the ordering, loading, receiving, storing, inventorying and issuance of all Hotel, Food and Beverage products.
  • Responsible for maintaining all Hotel and Food and Beverage storerooms clean, organized, and in compliance with USPH regulations and guidance.
  • Responsible for ensuring proper rotation of merchandise using FIFO (first in – first out) procedures and for monitoring the shelf life of all products.
  • Responsible for ensuring adherence of company’s policies for the ordering, loading, receiving, storing, inventorying, and issuance of all Hotel and Food and Beverage products.
  • Responsible for reviewing Food and Bar Master Orders in conjunction with the F&B Manager and Executive Chef and for obtaining final approval and signature of corresponding orders before submission to Purchasing.  
  • Responsible for the submission of Master Orders for all Hotel and Food and Beverage all items in accordance to company’s Ordering schedule.
  • Responsible for maintaining proper on-hand inventory of all supplies following company’s established par levels.
  • Responsible for making the necessary modifications to the Internal Requisitioning Timetables as a result of itinerary changes.
  • Responsible for assuring that the Internal Requisitioning Timetables are followed for the disbursement of merchandise from the storerooms.
  • Responsible for ensuring proper issuance of supplies from storerooms following company’s consumption par levels.
  • Responsible for the reconciliation process of all Master Orders in the inventory system within 24 hours of completion of loading.
  • Responsible for advising the F&B Manager and the Executive Chef of any Food and Beverage related receipt discrepancies during the loading process.
  • Responsible for sending via e-mail to the respective Fleet Service Agent, within 48 hours of completing the loading, a copy of the Post Voyage.
  • Discrepancy Report listing all receipt discrepancies.
  • Responsible for entering and posting the required inventory adjustments in the inventory system due to receipt discrepancies, physical count discrepancies, spoilage, and breakage.
  • Responsible for conducting unannounced storerooms spot check to ensure items are correctly stored in order to minimize deterioration and waste and to maximize storing and space efficiencies.
  • Responsible for maintaining the Inventory Cycle Count schedule for all Hotel and Food and Beverage items.
  • Responsible for providing the necessary ongoing training to subordinates on precautionary measures to avoid bodily injuries and/or damages to company’s property when using chemical and cleaning material.
  • Responsible for managing and evaluating subordinates’ job performance to ensure compliance with SQM policies.
  • Responsible for ensuring that subordinates follow their schedules and perform the required tasks as per position’s job description.
  • Responsible for publishing performance metrics report relating to inventory accuracy, turnover, space utilization, order efficiency, and obsolescence.
  • Responsible for reviewing, approving, and signing subordinates’ timecards.
  • Responsible for education and compliance of Workplace Safety, Job Safety Analysis and IPM.
  • This position description in no way states or implies that these are the only duties to be performed by the Island employee occupying this position. Employees may be required to perform any other job-related duties assigned by their supervisor or management. All duties and responsibilities are to be performed in accordance with the Company's Safety, Quality and Environmental standards.

Financial Responsibilities:

  • This position is responsible for direct cost containment through the proper purchasing and inventory of all supplies and equipment and is expected to maintain the budget.
  • Assess risk and provide appropriate reporting the General Manager with regard to control, audit and audit procedures.

Knowledge and Skills:

  • Monitors and supervises the various assigned workstation functions.
  • Monitors the assignment of duties and responsibilities of crewmembers.
  • Observes and evaluates employees and work procedures to ensure quality standards and service are met.
  • Makes recommendations regarding personnel actions such as new hire requests and discharges, to ensure adequate and continuous staffing.
  • Inspects workstations, work areas, equipment, etc. to ensure efficient service and conformance to standards.
  • Mentors, develops and provides on-the-job training to subordinates to strengthen their current performance and preparation for future advancement.

Qualifications:

Hiring Requirements:

  • Bachelor degree in Business Administration.
  • At least three (3) years’ experience in inventory, materials, and logistics management.
  • Food and Beverage management experience in a large hotel, resort, cruise line, or compatible firm.
  • Knowledge of policies and practices involved in the human resources function.
  • Knowledge of public health standards (USPH) related to storeroom and management.
  • Knowledge of chemical storage guidelines.
  • Working knowledge of computers; proficient in Microsoft Office applications, mainly Excel and/or Access.

Language Requirements:

  • Ability to speak English clearly, distinctly and cordially with guests.
  • Ability to read and write English in order to understand and interpret written procedures. This includes the ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from guests, supervisors and co-workers.
  • Ability to speak additional languages such as Spanish, French or German preferred.

Physical Requirements:

  • Full use and range of arms and legs as well as full visual, verbal and hearing abilities are required to receive and give instructions in the event of an emergency.
  • Ability to lift and/or move up to 50 pounds.

Work Environment:

  • While performing duties of this job, the employee may be required to walk outdoors in extreme humid and hot conditions for extended periods of time.
  • This is a position where duties are exercised outdoors and walking in sand and uneven surfaces will be required.

Join us at Royal Caribbean Cruises Ltd., where great vacations begin with great employees!

RCL is an Equal Employment Opportunity employer.