Executive Personal Assistant

📣 Job Posting: Executive Personal Assistant to Partners

Location: Nassau, Bahamas | Employment Type: Full-Time, In-Person

About the Role
We are seeking a highly capable and experienced Executive Personal Assistant to support the Managing Partner and Directors of our award-winning destination management and events company, based in Nassau, Bahamas. With over 20 years of excellence and a growing portfolio of ventures across hospitality, marketing, and lifestyle, this position demands exceptional discretion, precision, and professionalism.

This full-time, in-person role offers a competitive compensation package, full medical insurance, and access to executive-level experiences.

This is a trusted, high-impact position requiring a hands-on, adaptable individual who can seamlessly support both business and select personal priorities. The ideal candidate will be equally comfortable managing strategic communications, handling logistics, and fulfilling time-sensitive tasks that enhance executive productivity and focus.

🧭 Key Responsibilities

• Manage and optimize executive calendars, aligning meetings and commitments with business priorities across multiple ventures.
• Oversee inbox workflows using AI-assisted tools—triaging emails, flagging critical communications, and drafting or reviewing high-level correspondence.
• Coordinate all aspects of executive travel, including flights, accommodations, ground transportation, and itineraries.
• Utilize AI tools and meeting recordings to synthesize and distribute key takeaways and action items.
• Act as a liaison between the Managing Partner and internal teams, clients, vendors, and stakeholders.
• Support executives with select personal coordination needs, such as scheduling appointments, managing travel preferences, and handling time-sensitive requests.
• Ensure seamless integration of business and personal schedules, providing comprehensive day-to-day support.
• Coordinate and execute time-sensitive errands, courier drop-offs, or deliveries that support executive productivity and daily priorities.
• Prepare executives for key meetings, engagements, and strategic initiatives.
• Track and manage project timelines, tasks, and follow-ups across departments and ventures.
• Execute confidential assignments, research tasks, and strategic projects with minimal oversight.
• Maintain exceptional standards of professionalism and confidentiality at all times.

🎯 What You Bring

• 7+ years of experience supporting senior executives or business owners in high-performance environments.
• Strong organizational and problem-solving skills with a proactive, solution-oriented mindset.
• Excellent verbal and written communication; confident crafting or responding to high-level messaging.
• Advanced proficiency in Microsoft Office, Google Workspace, and project management tools (e.g., Trello, Asana).
• Comfortable using AI productivity tools to increase efficiency while applying sound judgment when human oversight is needed.
• Grace under pressure, emotional intelligence, and the ability to anticipate needs.
• Experience in hospitality, events, or luxury service industries is a strong asset.
• Post-secondary education in Business Administration, Hospitality, or a related field preferred.

✨ Ideal Candidate Profile

• You are two steps ahead of everyone in the room.
• You operate with precision and urgency in dynamic settings.
• You uphold the highest standards of discretion across professional and personal matters.
• You take ownership of tasks big and small, whether coordinating a board meeting or handling a time-sensitive delivery, with the same level of care and excellence.
• You balance digital tools and human judgment to streamline operations.
• You’re resourceful, unflappable, and solutions-driven.

💰 Compensation & Benefits

• Competitive salary commensurate with experience
• Full medical insurance coverage
• Employee Assistance Program (EAP) for mental health and well-being
• Paid vacation and public holidays
• Opportunities for performance-based bonuses
• Professional development and training opportunities
• Access to company events and industry experiences

📩 To Apply
Submit your resume and a brief cover letter to careers@islanddmc.com. Only candidates who meet the criteria need apply, no calls accepted, only shortlisted candidates will be contacted.