Engineering Coordinator

JOB SUMMARY

The Engineering Coordinator is responsible for managing a range of administrative tasks, including maintaining schedules and calendars, coordinating meetings, and handling departmental communications. This role requires a blend of technical understanding and organizational skills to ensure the efficient execution of engineering projects, optimal resource allocation, and effective team coordination.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supports the Engineering Director with administrative tasks including managing schedules and calendars, handling departmental communications, organizing meetings, preparing documents, office and expense management and project support.
• Identifies areas for improvement in engineering operations and recommends processes that enhance productivity, safety, or quality within engineering teams.
• Supports the planning, scheduling, and monitoring of engineering projects. Manages timelines to ensure project milestones are met, monitors cost-effectiveness, and recommends improvements.
• Ensures projects adhere to safety standards and legal requirements. Prepares and maintains project documentation, including progress reports, technical specifications, and budget management.
• Facilitates communication between engineers, management, and clients to ensure alignment and coherence.
• Manages the allocation of resources, including personnel, equipment, and materials. Ensures the efficient utilization of resources and promptly addresses any bottlenecks.
• Facilitates meetings, presentations, and internal communication to ensure all stakeholders are informed about project progress.
• Ensures compliance with regulations and standards through detailed record-keeping.
• Assists with timekeeping and payroll management.
• Acts as a liaison between engineering teams, other departments, and external stakeholders.
• Manages safety documentation and ensures all employees adhere to safe working practices.
• Performs other role-related duties as assigned by management

EDUCATION AND QUALIFICATIONS

• High School Diploma or equivalent required
• Bachelor's degree in business administration, Communications, Office Management, or a related field preferred
• A minimum of 3 years of experience as an administrative assistant/coordinator supporting a leader within an organization

KNOWLEDGE, SKILLS AND ABILITIES:

• In-depth knowledge and understanding of the fundamental concepts, processes, trends and terminology related to administrative support functions
• Familiarity with project management methodologies
• Proficient Microsoft Office products skill, including Excel, Word, PowerPoint, Outlook and Teams; familiarity with other role-related technologies and applications.
• Proficiency in specialized tools, software, and methodologies relevant to the role
• Excellent verbal and written communication skills
• Excellent organizational, problem-solving, and critical thinking skills
• Ability to manage multiple projects, deadlines, and administrative tasks simultaneously
• Ability to identify and resolve issues that may arise during engineering projects.

LANGUAGE REQUIREMENTS

• Ability to speak English clearly, distinctly, and cordially with employees and guests
• Proficient in reading and writing English to understand and interpret procedures, give and receive instructions, and effectively communicate with guests, managers, and co-workers.

OTHER REQUIREMENTS

• Work is primarily conducted in an environment with minimal safety and health hazards
• Flexibility to work on weekends, holidays, and/or evenings