Jan 27, 2025

Engineering Executive Administrative Assistant

Hospitality Administrative & Support Services Hospitality & Tourism

Job / Advertisement Description

Engineering Executive Administrative Assistant

Department: Engineering

Employment Type: Full-Time

Minimum Experience: Experienced

JOB SUMMARY

The Engineering Executive Administrative Assistant, reporting directly to the Director is a professional that will be responsible for overseeing various administrative tasks within the Engineering department. This role combines technical understanding with management skills to ensure smooth operations in engineering projects, resource allocation, and team coordination.

Carnival Corporation & plc is the world’s largest leisure travel company. Our portfolio of leading cruise brands includes Carnival Cruise Lines, Holland America Line, Princess Cruises, and Seabourn in North America; P&O Cruises (UK), and Cunard in the United Kingdom; AIDA Cruises in Germany; Costa Cruises in Southern Europe; and P&O Cruises (Australia) in Australia. 

The Carnival Grand Bahama Investments Limited (CGBIL), a subsidiary of Carnival Corporation & plc, is seeking an Engineering Executive Administrative Assistant. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Engineering Executive Administrative Assistant is responsible for, but not limited to the following:

PROJECT COORDINATION

  • Assisting with the planning, scheduling, and tracking of engineering projects.
  • Managing timelines and ensuring project milestones are met.
  • Communicating between engineers, management, and clients to ensure alignment.

RESOURCE MANAGEMENT

  • Overseeing the allocation of resources, including team members, equipment, and materials.
  • Ensuring that resources are efficiently used and that any bottlenecks are addressed promptly.

DOCUMENTATION AND REPORTING

  • Preparing and maintaining project documentation, such as progress reports, technical specifications, and budgets.
  • Ensuring compliance with regulations and standards through detailed record-keeping.
  • Budget and Cost Management:
  • Assisting with budgeting, tracking expenses, and ensuring that projects stay within financial constraints.
  • Monitoring cost-effectiveness and making recommendations for improvements.
  • Assist with timekeeping and payroll management.

PROCESS IMPROVEMENT

  • Identifying areas for improvement in engineering operations.
  • Implementing processes that improve productivity, safety, or quality within engineering teams.

COMMUNICATION

  • Acting as a liaison between engineering teams, other departments, and external stakeholders.
  • Facilitating meetings, presentations, and internal communication to ensure everyone is informed about project progress.

COMPLIANCE AND SAFETY

  • Ensuring that engineering projects adhere to safety standards and legal requirements.
  • Managing safety documentation and ensuring that all employees follow safe working practices.

EDUCATION AND QUALIFICATIONS

  • High School Diploma.
  • Bachelor's degree in engineering, Business Administration, or Management. (preferred)
  • Proven experience (typically 3+ years) in administration
  • Experience working with Microsoft Office.

 

SKILLS AND SPECIFICATIONS

  • Strong organizational, problem-solving, and communication skills.
  • Ability to manage multiple projects, deadlines, and administrative tasks simultaneously.
  • 3-5 years’ experience in an executive administrative role.
  • Bachelor’s degree in business administration, communications, or a related field.
  • Familiarity with project management methodologies.
  • Strong verbal and written communication skills.
  • Ability to identify and resolve issues that may arise during engineering projects.

LANGUAGE REQUIREMENTS

  • Ability to speak English clearly, distinctly, and cordially with employees and guests. 
  • Ability to read and write English to understand and interpret written procedures. This includes the ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from guests, managers, and co-workers. 

OTHER REQUIREMENTS

  •  Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
  • Perform other duties as assigned by management.

Location

GRAND BAHAMA