Aug 13, 2019

ADMINISTRATIVE ASSISTANT

  • DTEC Plant Services
  • Nassau, The Bahamas
Full Time Administrative & Support Services

Job Description

Company:  DTEC Plant Services

Location: Baha Mar Ltd. Nassau, Bahamas

SUMMARY

Under the general direction of the Planning Managers; performs a variety of moderately complex administrative and secretarial duties. Provides assistance with accounting, purchasing, inventory control and document control. Plans, schedules and supervises the activities of external contractors providing services. Coordinates with external entities, municipalities, utilities and contractors working for the company as well as contractors billed by the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following. Other duties may be assigned as needed.

Perform administrative duties for the site staff such as answering phones and word processing as required. Compiles edits and assists in the preparation of special reports, studies and correspondence as directed.

  • Monitors entry security and access for incoming and outgoing vendors, visitors, mail and shipments.
  • Administers plant payroll system including maintaining payroll records, analyzing time sheets, solving payroll problems and discrepancies, interfacing with payroll service and ensures smooth operation of the payroll processes and procedures.
  • Assists as necessary in screening, hiring applicants for plant positions including employment verifications, reference checks, etc.
  • Learn and operate all aspects of the computerized maintenance management software program including data entry, inventory, requisition and purchase order processes.
  • Provide support for the plant warehouse, including receiving, inventory control, and maintaining purchasing records.
  • Maintain the plant filing system and correspondence flow, including operation of the document control database, organizing files as required and maintaining plant drawings.
  • Perform miscellaneous administrative duties as directed, such as purchasing office supplies and equipment and other related office services.
  • Administer the site telephone system, resolve billing problems and interface with monthly telephone service providers.

EDUCATION/EXPERIENCE

High School diploma or equivalent experience. Three (3) years experience in clerical/secretarial responsibilities. Ability to type at least 50 words per minute. Proficiency with Microsoft Office, Microsoft Excel and similar software. Course work/experience in accounting, bookkeeping, A/R and A/P is highly desired. Proven experience in effectively dealing with executive level personnel, staff, business partners and clients is highly desired. Prior experience in confidential capacity is likewise desirable.

 

JOB REQUIREMENTS

Good oral and written communication skills. Ability to perform mathematical calculations. Demonstrated accurate typing/work processing abilities, operating information transmission equipment and the ability to apply office procedures and company policies. Demonstrated knowledge of basic accounting principles, capable of issuing checks and reconciling checking and petty cash accounts.