May 14, 2019

Administrative Assistant- Sales

  • Grand Hyatt Baha Mar
  • Grand Hyatt Baha Mar, Nassau, The Bahamas
Full Time Administrative & Support Services Hospitality & Tourism Hotel

Job Description

Job Title:  Administrative Assistant – Sales

Reports to:   Director of Sales

Grand Hyatt at Baha Mar’s Administrative Assistant – Sales will work together with the Director of Sales and is responsible for managing office functions by possessing a high proficiency of software programs, strong verbal and written communication skills, and most importantly the willingness and desire to bring the Baha Mar culture to life by creating a warm and friendly office environment.

The Baha Mar culture begins with PASSION.

We have a passion for “BETTER THAN BEST” that leaves a lasting impression on our guests, and creates a timeless resort experience that is glamorous, fun and exceptional. Here is how you can “own the wow!”

  • Care deeply
  • Have a generous spirit
  • Thrive as part of a team
  • Pay exacting attention to details
  • Create emotional connections with our guests
  • Be strongly committed to Baha Mar’s success

What you will also have already accomplished:

  • High School Diploma
  • 2+ years of experience in an office and/or support environment
  • Strong organizational Skills
  • Advanced communication abilities
  • Customer relationship development
  • Passion for working within the Hospitality Industry

Description of Responsibilities

Grand Hyatt at Baha Mar’s Administrative Assistant – Sales will be responsible for managing office functions by possessing a high proficiency of software programs, strong verbal and written communication skills, and most importantly the willingness and desire to bring the Baha Mar culture to life by creating a warm and friendly office environment. Responsibilities will include, but are not limited to:

  • Create and sustain administrative procedures to maximize efficiency and flow of work
  • Transcribe, format, input, edit, retrieve, copy and transmit text, data and graphics
  • Read, research, draft letters and documents, collect and analyze information and route correspondence
  • Maintain schedules; schedule meetings, travel and conferences
  • Welcome guests and employees in person or on the telephone, and answering or directing inquiries
  • Complete projects by assigning work to clerical staff and following up on results
  • Secure information by completing database backups
  • Develop and utilize filing and retrieval systems and record minute discussions
  • Maintain office supply, anticipate needed supplies, place orders for supplies and verify receipt of supplies
  • Ensure operation of equipment by completing preventative maintenance
  • Maintain professional and technical knowledge by attending educational workshops, review professional publications, and establish personal networks
  • Stay current on industry trends
  • Perform other duties as assigned