Freeport, Grand Bahama
The Finance Manager for the Bahamas is a temporary, full-time position that is currently projected to run through July 2020.
ESSENTIAL JOB FUNCTIONS:
Strategy and Vision
Recognize opportunities for innovative action and create an environment of empowerment.
Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development.
Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
Maintain high ethical standards and treat people with respect and dignity.
Demonstrate an awareness of his/her own strengths and development needs.
Interface with the (donor) representatives to convey information about programs as appropriate.
Communicate with our partners (name), as well as (name any sub-grantees), to verify their systems and that they understand and follow all appropriate procedures and archiving.
Participate in sharing best practices with NGOs and governmental agencies.
Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
Supervise and lead a diverse team of direct and indirect reports in field offices.
Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes.
Essential Finance Responsibilities
Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures. Establish in-country finance policies as required.
Initiate and see through the establishment of internal controls and local finance policies & procedures (e.g. approval authority matrix, segregation of duties matrix, cash handling and banking/payment procedures, cost allocation special circumstances, etc).
Assess banking environment and currency options; share recommendations; participate in bank selection and account setup.
Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
Maintain appropriate local insurance coverage in coordination with the Admin. Department, to protect Mercy Corps.
Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
Provide monthly management reports to the Country Director and Program Managers, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.
Develop master budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers.
Assess current and anticipated finance needs and appropriate structure as the Dorian Response evolves.
Oversee/perform financial review of Bahamas Team member expense reports (travel expense reports and operational expense reports), payment requests, purchase requests, contracts.
Participate in and/or lead recruitment, hiring, and training of finance department staff depending on position level (potentially ranging from finance assistant to senior finance officer level).
Lead/oversee the development of national team payroll plan and accounting template.
Ensure compliance with national and local tax and labor laws.
Lead the process of establishing a country ledger in Mercy Corps’ Navigator finance software system in coordination with HQ finance.
Lead role in interaction with international and local subrecipients from finance perspective (i.e. subaward pre-award assessments, program budgeting, funds transfers, financial reporting, reconciliation, and financial monitoring).
Develop and maintain Bahamas country support budget and estimated support cost allocation.
Lead field role in developing proposal budgets in coordination with field and HQ teams.
Provide training to Mercy Corps Bahamas staff on internal finance and compliance policies and procedures.
Assist MC Bahamas team members with information, tools and resources to improve performance & reach objectives.
SUPERVISORY RESPONSIBILITY: All Finance Department staff
REPORTS DIRECTLY TO: Country Director
WORKS DIRECTLY WITH: HQ Regional Finance Officer (with authority for technical financial matters); members of Operations, Program Managers, TSU team members, and others.
KNOWLEDGE AND EXPERIENCE:
A BA/S or equivalent in accounting or finance required ; advanced degree preferred.
5 years’ experience progressive financial management experience, including supervisory experience required .
Experience in grants management and a willingness to learn internal mercy Corps regulations and donor regulations
International NGO/PVO field office experience is preferred.
Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
Prior management experience and strong organizational skills.
Advanced computer skills in MS Office programs, particularly Excel.
Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
Excellent oral and written English skills required ;
Ability to work effectively with an ethnically diverse team in a sensitive environment.
Please submit resume to email@example.com