5 Administrative & Support Services jobs

WMS HOLDINGS LTD. JOB DESCRIPTION FOR OFFICE ASSISTANT   The holder of this position reports directly to The General Manager.     Office Assistant Job Responsibilities: Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival. Maintains security and telecommunications system. Informs visitors by answering or referring inquiries. Directs visitors by maintaining employee and department directories. Maintains security by following procedures and monitoring the logbook. Operates telecommunication system by following manufacturer’s instructions for house phone and console operation. Keeps a safe and clean reception area by complying with procedures, rules, and regulations. Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs. Contributes to team effort by accomplishing related results as needed.   Receptionist Qualifications / Skills: Telephone Skills Verbal Communication Listening Professionalism Customer Focus Organization Informing Others Handles Pressure Supply Management Education, Experience, and Licensing Requirements: University/college degree is an asset Familiarity with phone systems Previous experience with Microsoft Office software preferred (specifically PowerPoint)  Salary based on experience and performance. Applicant must submit a photo with the application. 

WMS HOLDINGS LTD. JOB DESCRIPTION FOR DIRECTOR’S ASSISTANT / AIDE   The holder of this position reports directly to The Director.     Director’s Assistant / Aide Job Responsibilities: Ensures that the Director is properly transported to and from all engagements, appointments etc. Must be able to follow all directions given by the director and execute all duties assigned in an effective manner. Ensure all purchasing needs (requested by The Director) are adequately attended to. Contributes to team effort by accomplishing related results as needed.   Director’s Assistant Qualifications / Skills: Telephone Skills Verbal Communication Listening Professionalism Customer Focus Organization Informing Others Handles Pressure Excellent driving skills Education, Experience, and Licensing Requirements: Valid Bahamian driver’s license is a MUST (must be provided with application along with a photo) Familiarity with phone systems Previous experience with Microsoft Office software preferred Strong knowledge of computer functions etc. This applicant may be required to work weekends and overtime.   Salary negotiable based on experience and performance.

Job Title: Administrative Assistant – Food and Beverage Reports to:  Director of Food and Beverage SLS at Baha Mar’s Administrative Assistant – Food and Beverage will work together with the Director of Food and Beverage to maintain a smooth operation with the highest efficiency for all Food and Beverage outlets at SLS at Baha Mar. The Baha Mar culture begins with PASSION. We have a passion for “BETTER THAN BEST” that leaves a lasting impression on our guests, and creates a timeless resort experience that is glamorous, fun and exceptional. Here is how you can “own the wow!” Care deeply Have a generous spirit Thrive as part of a team Pay exacting attention to details Create emotional connections with our guests Be strongly committed to Baha Mar’s success What you will also have already accomplished: High School Diploma 2+ years of experience in an office and/or support environment     Description of Responsibilities SLS at Baha Mar’s Administrative Assistant – Food and Beverage will work together with the Director of Food and Beverage to maintain a smooth operation with the highest efficiency for all Food and Beverage outlets at SLS. Responsibilities will include, but are not limited to:   Create administrative procedures to maximize efficiency and flow of work for the SLSt at Baha Mar Food and Beverage team Keep all administrative records for the Director of Food and Beverage Follow up on all projects or promotions assigned by the Director of Food and Beverage Transcribe, format, input, edit, retrieve, copy and transmit text, data and graphics Read, research, draft letters and documents, collect and analyze information and route correspondence Maintain schedules; schedule meetings, travel and conferences Welcome guests and associates in person or on the telephone, and answering or directing inquiries Secure information by completing database backups Develop and utilize filing and retrieval systems and record minute discussions for the Director of Food and Beverage Maintain office supplies, anticipate needed supplies and place orders accordingly Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks Stay current on Food and Beverage industry trends Perform other duties as assigned